Exhibition Booths
Booths can only be booked by Member Companies. At least one full delegate place needs to be booked to be able to reserve a booth.
Everyone who is planning to attend needs to be a registered delegate. If you would like to book Wednesday we can only accept Wednesday with a booking for a second day. You can book Tuesday or Thursday as a single day.
Exhibition – we have 8 booths a day available to book – these booths are in the space where the coffee and lunch breaks will take place.
These booths are 2m wide x 2m deep
There is no height restriction.
There is no room to ‘build’ any stands. Please bring only pull up banners.
Each 2m x 2m space includes:
One bistro high table, 2 electrical points for laptops.
The bistro high table is:
- 104 cm tall
- 60 cm diameter table top
If you would like to hire any extra furniture or equipment please contact generalmanager@ephmra.org
Anything extra that you order must still fit in the 2m x 2m space.
In April if there is availability then the remaining spaces will be offered to non-member companies. Each booth will be the above cost + 50% supplement.
FYI: To book a Wednesday exhibition slot you must also book a Tuesday or Thursday slot to qualify (or both).
Exhibition times by day:
Tuesday 23 June: 12noon – 19.30hrs
Wednesday 24 June: 08.30 – 17.00hrs
Thursday 25 June: 08.30 – 16.00hrs
The price for the full-day exhibition space will be:
Tuesday 23 June: £550 GBP + VAT (includes exhibiting during the Welcome Cocktail slot til 7.30pm)
Wednesday 24 June: £700 GBP + VAT
Thursday 25 June: £550 GBP + VAT
Set Up and Take Down times:
| Exhibition time | Set up time | Take down time | |
| Tuesday 23 June | 12 noon – 19.30 hrs. this includes exhibiting time during the Welcome Cocktail | From 11.00am | 19.30 – 20.00 – all materials to be cleared by this time |
| Wednesday 24 June | 08.30 – 17.00 | 08.00 – 08.30 | 17.00 – 17.30 – all materials to be cleared by this time |
| Thursday 25 June | 08.30 – 16.00 | 08.00 – 08.30 | 16.00 – 16.30 – all materials to be cleared by this time |
Restrictions and Exhibitor T&Cs
Please do:
- Make sure you are all set up by the outlined time or we may not be able to accommodate you and will still be liable for the exhibition fee.
- Keep all activity within your stand space so that it doesn’t disturb neighbouring stands or hinder movement of delegates around the hall. The EPHMRA Exhibition Manager may move furniture/displays if you are over, or too close to, the edge of your allocated stand space.
- Safely dispose of any rubbish or waste you generate on the stand during set up, break down, or throughout the You are responsible for clearing and removing all rubbish, refuse and other materials which belong to you. EPHMRA is not able to dispose of any rubbish generated.
Take note:
- The 2026 conference is a single use only plastic and cellophane free zone. Please ensure you do not bring any giveaways for the exhibition which involve single use plastic. In addition no giveaways can feature clear plastic or cellophane.
Please don’t
- Distribute marketing material anywhere other than at your exhibition. No marketing materials should be placed on coffee or lunch break tables and do not put out any materials in the general coffee areas or meeting rooms. In addition, please do not personally locate yourselves in the registration area, conference entrance or at the entrance to the meeting rooms or other places where delegates mingle and distribute any materials.
- Give out any food or beverages to your stand unless it is a competition prize and remains sealed. You can bring sweets and chocolates as long as they are individually sealed and packaged.
Event Insurance
EPHMRA holds Public Liability and Event Insurance for the conference.
We recommend checking with your own insurance provider that your organisation has full public liability/employer liability cover is in place to cover your exhibiting activity.